Property Registration | Purpose | Registration | E-Deed | Stamp tax | Check e-Payment | Stamp tax calculation | Payment | E-Deed execution | COVID-19 E-appointment | Documents | Transfer | Licensed copy | Heritage Deeds | Additional assistance | Registration office | Unregistered property | Aadhaar Card | Grievance Redressal | Bottom Line | FAQs

90% of people in West Bengal believe that property registration is a complicated process and ignore this vital step. In such a scenario, you must know that if you want to register your property in any province, you must follow a few simple steps.

For property transactions in West Bengal, the buyer must pay stamp tax and registration charges applicable on the sale of the property to the West Bengal Property & Land Registration Department.

The property document registration method in Kolkata and different cities of West Bengal mostly takes place online. It includes submitting identity proofs, property details, and preparation of the e-deed.

If you are looking for a comprehensive guide to property registration in West Bengal and every detail related to it, don’t miss out on this article. Read till the end to understand all the nitty-gritty of this procedure.

West Bengal Property Registration

In India, according to the Indian Registration Act of 1908, you must register the transfer of property with a registrar. The transfer of immovable property must be reported to get the rights.

The Department of Revenue is answerable for property registration within the State of West Bengal. This article will take you through all the steps involved with the West Bengal property registration procedure.

property registration in wb
Source: Andrey_Popov/ Shutterstock

Purpose of Property Registration

Property registration is one of the most crucial things that you must do. So here are a few advantages of Property Registration:

  • To provide outstanding proof regarding the authenticity of the document
  • To ensure there is no scope of interference of fraud or forced transfer of title
  • To maintain a public record by registering a property
  • To protect the deeds and ease the verification process in case the original deed is lost or destroyed.

How to register property in West Bengal? 

Step1: Go to West Bengal Property Registration Department Portal

Step 2: Scroll down and click on ‘e-requisition type filling.” You will have to fill out forms for market value assessment, registration fee, and stamp.

Step 3: If you are a new user, you must choose ‘Fill up new requisition form.’ If you cannot complete the form in one sitting, you can do so later when you log in. Before sending the e-requisition form to the sub-registrar’s office, you can also change it and add more information about your deed.

Step 4: Next, you will be redirected to another page, where you can browse through the terms and conditions and rules for filling out the assessment type. Choose ‘Read and Please Proceed.’

Step 5: To complete the registration process, you must fill out three forms. And the first one among them is the “applicant and transaction.” You must fill out this form with all the necessary information, like the applicant’s property and transaction-related details.

For example, the person can be the client, advocate, seller, deed author, solicitor firm, or professional person. Save this form before moving on to the next step.

Step 6: Once you save the form, the user gets redirected to the next page – ‘Details of Seller.’ Fill in the needed details and save this too. You’ll be able to include details of more than one seller if it’s a joint property.

Step 7: Fill in the necessary columns of the buyer within the following form. Add all the specified details, or the document is considered incomplete. Mention the name of all the joint buyers, if any.

Step 8: You must include all witness details in the final form.

Step 9: Within the next section, mention the details of the form related to the property, such as district, local body, ward number, and other required information.

Step 10: Once you save this form, you need to pick the registration office where you would like to register the deed. Then, choose the appropriate workplace and generate your query number. Save your query number, as this will come in handy during stamp duty payments.

How to prepare and submit e-Deed? 

Step 11: Once done with the previous form, return to the home page, click on ‘e-Registration of Deed,’ and click on ‘Preparation and submission of e-Deed.’

Step 12: Click ‘Read and Proceed’ and mention the query number generated in Step 10.

Step 13: Fill in the necessary information, such as the history of ownership and the terms and conditions of purchase, which can be taken from the current conditions or changed. Write down the details of the boundary, the land, the shared space, the scribe, the memorandum of thought, and the witness, and take a picture of the output.

So, you must upload the 10-fingerprint sheet after submitting the draft deed for the last time but before it gets to the sub-registrar’s office.

Step 14: Complete the draft deed and submit it for approval from the department. As an applicant, you must wait for an SMS notification once the draft e-Deed is approved or rejected, which can take up to twenty-four hours.

Step 15: If the e-Deed is approved, the applicant has to complete the stamp tax and registration fee payment.

stamp duty
Source: New Africa/ Shutterstock

How to pay stamp tax and registration fees online? 

Step 16: Return to the home page and choose ‘e-payment of stamp tax and registration fees.

Step 17: Feed the query number and query year. Enter the bank details of the client if there’s any refund to be attributable.

Step 18: You will get redirected to the payment portal. Select ‘Payment of Taxes and Non-Taxes revenue.’

Step 19: Select ‘Directorate of Registration and Stamp Revenue’ in the department class and choose ‘Payment of Stamp Duty.

Step 20: Fill in the details in the form, like the depositor’s name, query number, and the other required information. Proceed with the amount mentioned and all the payment details. Finally, do not forget to save the government reference number (GRN) for future reference.

Check out this article to understand the West Bengal Stamp Duty and Registration charges.

How to check the e-Payment of stamp tax and different charges?

Step 21: Once done, return to the home page, click on ‘status of e-Payment,’ and enter the query number generated in step 10 and the GRN number issued in step twenty. Once you’ve verified the payment, you must submit the approved e-Deed by signing it online.

How is the stamp tax calculated? 

The stamp tax is calculated legally, just like when a state collects buyer’s taxes, and this transaction can be used as proof of ownership and authority. The calculation of the stamp tax will depend on a variety of other factors, including:

  • Ready reckoner rate 
  • Market values 
  • Circle rate of thought worthy of the property 
  • Out of those, whichever quantity is higher is calculated because of the stamp tax. 

When is the stamp tax alleged to be paid by the buyer? 

On the day the paperwork is signed, the buyer may pay any applicable stamp tax to the government. However, on the day of the document registration, the buy can also meet this criterion.

How to execute the e-deed? 

Step 22: Execute the e-deed by e-signing and adding your Aadhaar card. You will get an OTP sent to the mobile number you provided that is linked to your Aadhaar card.

In case you don’t have an Aadhaar card, you’ll be able to take a print of the execution sheet made by the system and provide it whenever you visit the sub-registrar’s workplace.

Step 23: Once the execution procedure gets completed, submit the e-deed for presentation and generate the acknowledgment certificate as a token of successful submission. From here on, no modifications are allowed within the sale deed.

Step 24: Once the final submission gets completed, transfer the TI sheet by affixing your self-attested photograph and fingerprints of the executants. The link is beneath the ‘e-Registration of Deed’ option. Again, this sheet should get uploaded before proceeding to the sub-registrar’s workplace.

Step 25: Book the e-appointment from the home page by clicking ‘e-appointment of sale deed’ by mentioning the query number.

COVID-19: E-appointment pointers 

Property consumers who want to register their property at the SRO workplace ought to follow the rules issued by the Web registration department, keeping in mind the continued COVID-19 restrictions:

  1. Users will only book those dates that are convenient for e-appointment. 
  2. Property consumers will check the list of offices accessible for e-appointment. 

Step 26: Visit the SRO workplace, where your documents are verified and uploaded. Take all the first documents at the side of the authenticated photocopies.

Step 27: Your deed gets scanned alongside your fingerprint and captures your signature if you have yet to execute your e-Deed during Step twenty-two.

Step 28: Once the applicant is verified, your deed is delivered, which can be digitally signed by the Registrar’s workplace.

Documents needed for property registration 

  1. Identity proof: Aadhaar card, Voter ID, PAN card, passport, permit
  2. Assessment slip that has the value, stamp tax, and registration fee applicable to the property
  3. PAN card or type sixty, at the side of identification and address proof of each party
  4. Stamp duty and registration fee payment acknowledgment
  5. Permission from an authority, if applicable

How to transfer a copy of a deed in West Bengal? 

Step 1: Visit the E-district portal  

Step 2: Register by submitting your full name, mobile phone number, and email address.

Step 3: Once registered, you’ll be able to log in and transfer the certified deed’s copy by submitting the deed variety and different details pro re nata.

How to get a licensed copy of a deed? 

Property house owners will currently search and transfer the certified deeds online by following these steps:

  • Visit the E-district portal and register yourself for national services. Once you’ve registered, log in once more to access your account. 
  • You will see a listing of services accessible. Click ‘Apply to Services’ and seek ‘Land Records and Revenue Court Services. 
  • On the subsequent page, choose the ‘Apply’ button. Next, choose the ‘Application for a certified copy of deed’ option button, then click on ‘Next.’ 
  • Fill in the needed details, like district, registration workplace, year of registration, license number, etc., to look at the registered deed. 
  • Fill in the applicant’s details and proceed with the payment as required. Then, print the acknowledgment slip and obtain any of the certified deeds on your own. 

How to search for heritage deeds? 

Property consumers will seek recent deeds through the West Bengal Property Registration portal. The following will guide you in your search:

Step 1: Visit the Web Registration portal and click on ‘Searching of deeds’ from the right menu.

Step 2: Permit pop-ups from the search bar. Once allowed, six choices are displayed. Select the last possibility, ‘Legacy Deed Draft View.’

Step 3: Choose the district, registration workplace, deed number, deed year, and book.

Step 4: Click on ‘View Deed” to check the final result on your screen. 

Additional Assistance provided by the West Bengal Property Registration Department  

1) West Bengal land record search

You’ll be able to conjointly search land records and property registration online on the Web Registration portal. Mention the primary name, year of property registration, and district at the place of property registration. 

Check out this article to get more information on extracting land records in West Bengal.

2) Calculation of stamp tax and registration fee

You’ll also calculate the stamp tax and registration fee to be purchased in different property transactions. Finally, choose the native body and include the market price. This selection gets displayed on the left column beneath the ‘Calculator Section.’

3) Find the nearest registration workplace

If you’re unsure what the closest sub-registrar’s workplace is, you’ll search on the portal. Scroll down and opt for any offered filters to look for the nearest workplace. You’ll explore the registration workplace police station-wise, road-wise or municipality-wise.

4) Correction of inheritance deed

Suppose you would like to form corrections in your inheritance deed. In that case, you’ll visit the website of the registration portal and click on ‘Request for Correction (Legacy Deed).’ You might redirect to a replacement page where you would like to submit details concerning the district, sub-registrar’s office, deed number, and deed year. The results will then get displayed on the screen, and you can proceed with the request.

5) Calculation of worth market price value

You’ll calculate the market value of your land, property, and flat/apartment through this portal. To calculate the market price, mention the following information:

  • District 
  • Local body 
  • Thana 
  • Jurisdiction space 
  • Local body name 
  • Plot variety 
  • Khaitan variety 
  • Proposed land use 
  • Nature of land in ROR 
  • Encumbered standing 
  • Purchaser details 
  • Litigation standing 
  • Total space of land

How to find the closest registration office? 

Property patrons will find their nearest property registration workplace/sub-registrar’s office victimization in the portal.

Step 1: Visit the weber Registration portal and scroll to ‘Locate Registration Office’ on the left menu.

Step 2: Opt for any of the given options:

a)Police station-wise 

b) Mouza-wise 

c) Road-wise 

d) Municipality-wise 

e) Gram panchayat-wise

Step 3: Choose the district from the computer menu and the address displayed on the screen. 

Can you sell an unregistered property in West Bengal? 

Without property registration, you have no right over it, though you’ve cleared all of your dues with the builder, and there’s no scope to proceed further with the selling procedure. The property registration method creates possession right over a property. Without correct property registration, a customer has no right over the property, and the merchandiser cannot sell it to anyone under the Transfer of Property Act.

Is Aadhaar necessary for property registration in West Bengal? 

adhaar card
Source: soumen82hazra/ Shutterstock

Buyers should consider Aadhaar as identity proof for property registration and land mutation in the state. However, no provision within the law makes it binding on the customer to produce his distinctive number for these functions.

The West Bengal Property and Land Registration Grievance Redressal 

To register any grievance, click on the ‘Grievance Redressal’ tab on the homepage and choose ‘submission of complaint/suggestion’ from the drop-down box.

The ‘submission of complaint/suggestion’ possibility gets checked by default on this page. Enter all the small print within the grievance type, as well as the name, address, pin code, state, district, city, mobile number, and email id, and click on the suitable options button provided – whether or not it’s your suggestion or your grievance. You’ll need to transfer all supporting documents and finally click on submit.

To check the status of a grievance, check ‘Suggestion/ Complain status’ once you open the link. You’ll search by Grievance ID by getting within the type and the Grievance ID/ year and mobile number. Then, sort the characters and click on search.

Alternatively, you will search by the existing database details, wherever you’ve got to fill within the applicant’s name, mobile number, from date to this point, and so sort the characters and click on the search option.

Bottom Line

Before concluding, let us summarise what we learned here. First, you must produce an account with the province Registrar of Property. Once you’ve created your account, you can access all relevant data regarding your property. For example, you’ll resolve the property style, wherever it is situated, and the registered owner’s identity.

The successive step is to fill out the acceptable forms. It can embrace a duplicate of your property deed or possession document and documentation supporting your possession rights. Finally, once you’ve completed all those forms, you must send them off to the Registrar of Property.

Once you are done with all the formalities and paperwork, your property registration process starts. The entire procedure will take anywhere from a couple of weeks to a couple of months.

Frequently Asked Questions 

1) How are we able to check the possession of land in West Bengal? 

You can check the possession of land in the state on the Banglarbhumi portal, as mentioned in this article.

2) How can we transfer the copy of the deed to West Bengal? 

You can transfer the copy from the weber registration portal by following the higher-than procedure.

3) How are we able to check the land price in West Bengal? 

You can check land prices on the weber registration portal by following the procedure mentioned in this article.